“To give real service, you must add something which cannot be bought or measured by money, and that is sincerity and integrity.” ~Douglas Adams
Having a competent transaction coordinator that is 100% invested in your success means that you can delegate with utmost confidence all administrative aspects of your real estate transactions to me. I can also handle all client and 3rd party communications on your behalf if you wish.
This delegation to me allows you to focus on strengthening your pre-existing client relationships and forging new ones, all of which generates new business for you.
I work diligently on your behalf to make sure you never miss a deadline again due to an unaddressed issue that slip through the cracks. I work very hard to ensure that your commissions are not lost due to preventable snafus.
We all know that real estate is a people business. It is all about working with people successfully by smoothly and efficiently handling one of the most important transactions in many people’s lives.
I do everything in my power to help you build your brand with timely, accurate administrative work so that together we create a 5-star client experience every time.
My diligence on your behalf translates into lots of quality referrals, additional business, solidification of your reputation, and stellar growth within your market.
Working with also me means that you can expect to save 15-20 hours of work for every transaction you entrust me with.
Core Services I Offer:
Contract-to-Close Management:
I enter all transaction details into transaction management software. I create and manage your transaction timelines. I set up reminders for key dates and deadlines. I monitor contingencies and ensure the timely removal of each one. I coordinate document signatures between all parties. I facilitate communication between all parties.
Document Management:
I organize all transaction documents into a concise transaction file that is easily understood and utilized at closing. I ensure that all required documentation is completed. I verify document accuracy and completeness. I maintain the transaction file according to broker/ client and legal requirements. I distribute all documents to appropriate parties. I create accurate, complete transaction files that I distribute to my Broker / Clients in a timely manner so that they walk into their closings completely assured that the transaction is completely ready for signatures and disbursement of funds.
Deadline Tracking and Compliance:
I monitor all contractual deadlines. I send reminders to all relevant parties about upcoming deadlines. I track contingency periods and coordinate their removal. I ensure commission agreements are properly documented. I maintain compliance with broker / client policies and procedures. I track legal requirements and disclosures.
Coordination with Third Parties:
I communicate with escrow / title companies. I coordinate with lenders on financing requirements. I schedule inspections and appraisals. I coordinate with home warranty companies. I communicate with homeowner’s associations for required documentation. I liaison with closing attorneys.
Client Communication:
I provide timely updates to all parties involved within each transaction. I answer procedural questions about the transaction when required. I provide next-step guidance throughout the closing process. I send reminders for important deadlines such as inspections, appraisals and final walkthroughs. I coordinate closing details of date, time, and location. I offer post-closing follow-up thank you gifts and acknowledgements.
If you have any questions or would like to hire me, please contact me at: Deana.BrokersAssistant@gmail.com. If I have room on my roster, I will be happy to accommodate you. Either way, I respond to all emails within 24-48 hours.